A lot of companies require their employees to pack up their office or cubicle space. This includes their filing cabinet, desk and any personal items that they may have. If you’re planning a move and want to make the whole thing easier for both yourself and your employees then these top tips will really save your business’ bacon!
Chat with the Boss
The first thing that you need to do is ask your boss or employer if there are restrictions as to what you can take with you to your new office. For example, if they are providing all of the new furniture and there is a colour scheme, they may not want you bringing your bright green office chair. It also helps to have a blueprint of your new office as well, as this could influence whether or not you will be able to bring your plants with you. You may also need to purchase a new kettle if the kitchen in the new layout is on the opposite side of the building. It does help to know all of this information in advance so you can prepare for it to the best of your ability.
Documents and Filing Cabinets
If you have a desk or a filing cabinet then these will be, without a doubt, the hardest things for you to move. If you work in a large company then you may find that your employer hires a moving company to take care of all that for you, but if you work in a relatively small business then you may need to handle some of it yourself. Now is a brilliant time for you to go through all your documents to find out what you need to shred, what you need to take with you and even what you need to recycle. The documents that you are taking with you need to be organised in a file with your name on it. Files and folders are easily confused during moves, so this can be a huge help.
Ultimately, an office move isn’t easy. It helps to ask the person who is moving your equipment if you are responsible for backing up your computer before the move. This will protect you if something should happen. It also helps to remember that the computer equipment that you’re moving will require the appropriate packaging as well, so try and make sure that you have plenty of bubble wrap and cellophane wrap.
The Day of the Move
The day of the move will be hectic to say the least. The best possible thing that you can do here is make sure that you don’t leave everything until the last minute. You also have to pack in advance wherever possible, and have a clear and defined plan as to where you are going to be moving. It also helps to try and chat with your boss as well, to find out if there are going to be moving vans or just employee cars, so this way you can make sure that you have the directions to the new office and anything else you need sorted out in advance.